Policy library with instant AI feedback
Start from original model policies with their statute cites. Edit a policy, press Check, and see each checklist item marked pass, fix or ask your attorney, with suggested wording you can accept.
For Oklahoma public bodies
City Suite: the toolkit built for Oklahoma public bodies
Agendas, minutes, policies, records responses and training in one private workspace, built around the Open Meeting Act and the Open Records Act. Made for the clerk who does it all.
Free for founding cities.
Guerrilla News is a nonprofit newsroom. These tools are education and software, not legal advice.
What is included
Builders for agendas, minutes, notices and records responses
Guided builders start from the statutes. The agenda builder checks the Open Meeting Act posting clock, flags items that are not specific enough and gives you a clean Word copy ready to post.
Meeting recordings to minutes drafts
Upload a recording and get a draft in your city's format, with motions, movers and votes, for the clerk to review and finish. Hours saved every meeting.
Records portal
A public page where residents send Open Records requests, and a workspace where your records staff respond and keep a clean file. Requesters decide whether Guerrilla News ever sees a request.
Publishing hub with auto-post
Send agendas, notices and minutes to your website and your social accounts from one screen, so the public hears about it where they already look.
Video redaction assist
Upload body camera or other video and get proposed redactions with the statute basis shown. Your custodian reviews every region and certifies, and a redaction record is saved.
Training for your whole team
Free courses with quizzes and certificates on open meetings, open records, running a fair meeting and more, plus video lessons from the Academy.
Roles for every seat
Give clerks, records staff, chiefs, council members and communications staff exactly the access their job needs, and nothing more.
How it protects the city
Private by default
Drafts, recordings and records requests stay inside your city's workspace until you choose to publish or share them.
A firewall around the newsroom
Guerrilla News reporters and editors cannot read a city's drafts, recordings, executive material or unshared records requests. That is a promise built into how the tools work.
Executive session stays closed
Executive session recordings stay behind your login, visible only to the people you permit.
Sign in without passwords
Each person signs in with a one-time code sent to their official email, and you control who is on the team.
What Oklahoma cities get here
The services public bodies look for from their member associations and insurance pools, and where City Suite stands on each.
City Suite works alongside your association and insurance pool memberships. It does not replace them.
Free for founding cities
Founding cities use City Suite free during their founding period, and we tell you well ahead of any change.
- No credit card to apply.
- Seats for your staff and officials, with roles you control.
- Advance notice before anything about pricing changes.
How vetting works
City Suite holds a public body's private drafts, so we confirm every city is who it says it is. It takes four steps and a real person checks each one.
- Apply with your official email.Tell us your public body, your role and the name of a second official who can confirm you.
- Confirm your email.We send a six-digit code to the address you gave, so we know it is yours.
- We check the public record.We match your email domain and your public listing, and we call the main number the state or county lists for your body.
- Your second official confirms.Once they confirm, we approve your city and invite you in. You then add your team.
Questions clerks ask
Who can apply?
Oklahoma cities, towns, counties, school districts, public trusts and authorities, and state boards and agencies.
What do we need to apply?
An official email address, a public listing that shows your body and your role, and the name and email of a second official who can confirm your application.
Can Guerrilla News reporters see our drafts or recordings?
No. Guerrilla News reporters and editors cannot read a city's drafts, recordings, executive material or unshared records requests.
Is City Suite legal advice?
No. Guerrilla News is a nonprofit newsroom, and City Suite is education and software. Your charter, local rules and your attorney control.
What does it cost?
Founding cities use City Suite free during their founding period, and we tell you well ahead of any change.
How long does approval take?
A real person reviews every application, so the time depends mostly on how quickly your second official confirms. Having your official email and public listing ready helps.
Who is behind City Suite?
Guerrilla News, a nonprofit newsroom in Tulsa, with training led by Ronald E. Durbin II, J.D.
Give your clerk the toolkit.
Apply for your city and start with agendas that meet the Open Meeting Act.